Using Mail

Creating personal mail aliases

An alias is a single name that stands for a defined list of mail recipients. Once you create an alias, you can enter the alias name in the ``To'' header line of a message, and the message is sent to all people on the list.

Create and maintain your own personal aliases by selecting Aliases from the Preferences menu.

Adding a mail alias

After selecting Aliases from the Preferences menu, select Add from the Aliases menu.

Specify the alias name in the ``Name'' field. The name may not contain ``:'' or ``,'' characters. Type one or more alias member names in the ``Enter Name'' field and click on Add, or you can click on Select and choose each name from the list. Alias member names may be any valid user names or alias names. You must enter at least one alias member when adding a new alias.

NOTE: When including an alias in the definition of another alias, be careful not to create an alias loop, where an alias member is another alias of which the original alias is also a member (for example, alias B is a member of alias A, and alias A is a member of alias B).

Modifying a mail alias

To change an alias, after selecting Aliases from the Preferences menu, click on the alias to be changed, then select Modify from the Aliases menu. See ``Adding a mail alias''.

Removing an alias

To remove an alias, after selecting Aliases from the Preferences menu, click on the alias to be deleted, then select Remove from the Aliases menu.

Adding an alias member

To add alias members, after selecting Aliases from the Preferences menu, select the name of the alias. Select Add from the Members menu and enter one or more names of new alias members. The member names may be any valid user names or alias names. You can type each name in the ``Enter Name'' field and click on Add, or you can click on Select and choose each name from the list.

At any time while viewing or modifying the contents of an alias, you can enter a member name (or any characters) in the ``Search'' field, and the member list will scroll to that point in the alphabetically ordered list. For example, entering the characters pr in the ``Search'' field will scroll the member list to those names starting with ``pr''.

Removing members from an alias

To remove an alias member, after selecting Aliases from the Preferences menu, select the alias. In the ``Members'' list, select the name or names to be deleted (hold down <Ctrl> and click to select multiple names) and then select Remove from the Members menu.